Your Guide to Building a Complete HR Tech Stack
HRs work under a lot of pressure every day. From recruiting, onboarding, payroll to employee engagement and administration, the onus of everything falls on them. But thanks to the tech advancements, now HRs don’t have to wrestle with all these tasks on their own. They can simply build a customized HR tech stack to automate and eliminate a lot of their manual tasks.
However, there’s a lot of noise in the market when it comes to picking the right tools for this stack. For every operation, you have a dedicated tool available. With so much chaos, it’s not easy to weigh in what fits your requirement and what doesn’t.
Below, we have weaved a list of five must-have HR tools to make this process easy for you.
1. Applicant Tracking System
Every day recruiters have to manually parse the resume stack to ensure no right candidate application slips by. The struggle further worsens when half of their time gets wasted on applications that don’t even fit the posted job requirements. Too much time and effort go down the drain in this manual process.
Applicant Tracking System (ATS) caters to all these problems and more.
It makes recruiters’ life easy by automating a lot of manual and redundant tasks that otherwise eat a lot of the recruiter’s time. Besides, it handles the end-to-end recruiting process from sourcing candidates, parsing resumes, to scheduling interviews.
Plus, the two-way interface also provides candidates access to the portal. Through it, candidates can check the application status, upload relevant documents, download offer letters, and ask queries when required.
Its load handling capacity is the apt cherry on the cake. No matter the size of company data, ATS can seamlessly balance heavy loads of traffic effortlessly through its cloud-hosted infrastructure. Bullhorn, JobVite, JazzHR, TalentDome, and Lever are some of the promising ATS options for your HR tech stack.
Read More: Choosing the Right ATS For Your Business
2. Human Resource Information System (HRIS)
Even if companies have digitized employee data, yet they struggle with its management and retrieval. With hundreds of employees and diverse data, it’s not easy to keep track of all the information even in the digitized form. Moreover, with multiple tools for different operations, the data is scattered. Due to which HRs end up toggling between one app to another to fetch complete employee data.
Human Resource Information System (HRIS) is a compulsory tool in your HR tech stack. It is a centralized platform that stores employee’s onboarding, recordkeeping, tax compliance, payroll, attendance, and other key information. Employers, as well as employees, reap equal benefits from this tool.
In place of running behind HRs to update address, skills, tax, and other key information, employees can simply use this tool for all their HR-related tasks. HRIS automatically sends all these updates to HR for approvals and intimations. Depending on your employee needs and company policies, you can ask the vendors to provide a few customized plugins or add-ons like timekeeping, performance, and more.
Here’s a distilled list of HRIS solutions you can pick from
3. Single Sign-On and Identity Management
On average, companies use more than 37 tools to run their day to day operations. And the majority of them are for storing different kinds of employee information. But keeping track of all the tools with their login credentials and details is not an easy task. It defeats the purpose of these tools and instead becomes gruesome for HRs to handle, who already have a lot on their hands and minds.
Here, single sign-on and identity management solutions give HRs a sigh of relief.
It presents a single platform where HRs get access to all the necessary tools. Better, it skips the need for users to enter separate usernames and passwords for individual applications.
Instead, it uses a single set of credentials to authenticate users for multiple applications.SSO products are made to simplify identification and improve the ease of navigation while working on multiple platforms. Okta, Onelogin, Lastpass are some of the industry leaders in SSO applications.
An SSO tool encompasses all the below functionalities,
- Secure access to multiple applications through a single portal/interface
- Centralized authentication for multiple applications
- Mobile application support
- Access management
4. Communication Tools
It’s burdensome to send emails for every small task that comes your way. Especially when you want to collaborate in groups and need to be in touch constantly. Not only does it wastes your time but is mentally exhausting as well.
This is where communication tools become imperative. It makes your inter and intra team collaboration a lot seamless by connecting the organization on a central platform. In place of sending emails or calling, you can simply message your peers on the fly and get a response in seconds.
It is a boon for a remote working setup. As employees are scattered, having a collaboration tool in place streamlines a lot of hassles. Moreover, it helps everyone stay in the loop with group chats and tagging features.
Managers gain the most from this utility tool. They have a lot on their plate and limited time in hand, relying on emails or picking phones for everything is not the best option for them. Collaboration tools eliminate all these issues and serve everything at the fingertips.
Slack, Microsoft Teams, and Hipchat are few renowned tools in the market that you can try.
Read More: Five Ways AI Will Ease Life of Recruiters
5. Learning Management System
Upskilling is a major roadblock in an employees’ as well as an organizations’ success. 94% of employees willingly stay with a company longer if organizations actively invest in their professional development.
Having an LMS in your HR tech stack helps you consistently upskill the employees’. LMS tools provide you a list of interactive courses depending on your interest, skill, and current role. They contain a diverse range of learning materials such as videos, case studies, courses, podcasts, and more. LMS also allows HR to customize the learning material as per the department. After assigning training materials to individuals, They can also track the engagement and participation to understand the success and scope of the course.
The more focused HRs will be on upskilling, the better are their chances of retaining employees, leading to organic retention. Here are some of the industry’s top leaders.
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